E-signature for HR teams
Updated
Offer letters, contracts and policy acknowledgements shouldn't sit in someone's inbox. KamiSign lets HR send each document for signature, see who is still outstanding, and keep every signed file with a completion certificate.
Documents hr teams send most
- Offer letters
- Employment contracts
- Confidentiality and NDA agreements
- Policy and handbook acknowledgements
- Equipment and remote work agreements
- Termination and settlement paperwork
How it works
- Save each letter or agreement as a template.
- Send the document by email, SMS or WhatsApp to the candidate or employee.
- Ask for email verification on sensitive documents.
- See signing progress live and download the signed file with its certificate.
- Invite colleagues to a shared workspace and choose who can send or only view.
Why it fits
- Templates for recurring letters
- Roles for owners, admins, members and free viewers
- A record of when each person signed
Things to check
Some employment forms have their own e-signature and storage rules, for example US Form I-9 and tax forms, so handle those through their official processes. Employment law differs by country, so check local requirements for contracts. See the e-signature legality guide.
Frequently asked questions
Can I send offer letters for e-signature?
Yes. Upload the letter as a PDF, add the signature and date fields, and send it. The candidate signs without an account.
Can reviewers see documents without a paid seat?
Yes. Viewers are free on the Pro plan.
How do I know who signed?
Each signed document comes with a Certificate of Completion that lists who signed, when, and whether their email was verified.
Are all HR forms fine to e-sign?
Not always. Some forms have their own rules, so check requirements for each document and country.